We all have projects that need to be finished, some have more than others. In order to successfully execute a project one needs a project plan, an outline of the entire project which will work as a blue print for the tasks at hand. If you haven’t made one already this article will help you with the journey towards outlining your project. How to get it from a rather loose idea in your head into an actual readable report. In simple words, how to make a project management plan.
1. The location
Believe it or not but the location in which all of this takes place plays a crucial role. A crowdy place means more distractions which in terms means that you will most likely miss out on important things which should have been included in the plan. That’s why I urge you to sit down and formulate this plan in a location where you can focus and be more collected with your thoughts. If you can find such a place in your home that would of been perfect, if not you can almost always find a way to create such a space in your home. A place where you can focus and get things done, a home office if you’d like. If you however for some reason can not, there are other locations available such as the library, your work office and so forth.
2. The purpose
Are you well versed with the actual purpose of the project? A project is after all defined as a personal or collaborative effort to reach a particular aim under a limited time
period. It’s not uncommon that people forget to outline the exact purpose and aim of the project in explicit terms. Make sure it’s understandable by all parties involved including yourself. If the project isn’t well defined it could lead to some pretty nasty confusions in the future as well as loss of time and money. Make sure you get it right in the beginning!
3. Putting things down on paper
Where do you start? The first few words are usually the most difficult to put down on paper. I would recommend you to form a mind map in the beginning charting out all the most important keywords and connections relating to your project. This will give you a nice overview of the whole project. There are two ways to plan for a large project, either you build everything from the bottom up or you start from the top and go down. The former case is usually the more difficult way to start, it would require you to know all the details pertaining to the venture prior to its initiation.
The latter is usually a good way to start if you’re somewhat unsure of the details of the project and the different steps required to reach the projects purpose. This would mean that you start with a general overview of the project, it’s purpose, all the key players and major objectives involved. Ones you’ve done this you can look at each individual entry and try to specify the details concerning it.